These conditions explain the rights, obligations, and responsibilities of all parties to this Agreement. Where we use the word ‘You’ or ‘Your’ it means the Booking Agent and/or it’s customer: ‘We’, ‘Us’ or ‘Our’ means the Service Provider. “Client” means the person(s) you have agreements with to transport / relocate their goods and/or their commercial cargo. These terms and conditions can be varied or amended subject to prior written agreement. In Clauses 8, 9, 10, and 11 We limit or exclude Our liability for loss and damage.
We recommend You arrange insurance to cover Your goods or premises. We are able to arrange insurance for Your benefit upon request. This insurance will be separate from this contract and subject to the terms and conditions of the policy.
1. Our Quotation
1.1 Our quotation, unless otherwise stated, does not include insurance, customs duties, port charges including (but not limited to) demurrage, inspections, or any fees, or taxes payable to government bodies or agencies.
1.2 Our Quotation is valid for sixty days from the date of issue. Unless already included in Our Quotation, reasonable additional charges will apply in the following circumstances:
1.2.1 If the work does not commence within sixty days of acceptance;
1.2.2 Where We have given You a price including redelivery from store within Our Quotation and the re-delivery from store has not taken place within six months from the date of the issue of the quotation;
1.2.3 Our costs change because of currency fluctuations, changes in taxation, freight, fuel, ferry or toll charges beyond our control.
1.2.4 The work is carried out on a Saturday, Sunday, or Public Holiday or outside normal hours (08.00-18.00hrs), unless agreed in writing, well in advance before the moving dates.
1.2.5 We have to collect or deliver goods without normal access possibilities. For the purpose of these T & C Normal access possibilities include:
– our vehicles may park within 20 meters in front of your building, without parking reservation required;
– delivery up to the 2nd floor of the building;
– continuous and unhampered access to the internal lift of the building, capable of carrying the biggest and/or heaviest parcel of the shipment
– free access to the internal/external stairs or doors of the building, appropriate for the biggest and/or heaviest parcel of the shipment.
– usage of outside elevator is excluded
– The entrance or exit to the premises, stairs, lifts or doorways are adequate for free movement of the goods without mechanical equipment or structural alteration, or the approach, road or drive is suitable for our vehicles and/or containers to load and/or unload within 20 metres of the doorway.
1.2.6 If You request collection or access to Your goods whilst they are in store;
1.2.7 We supply any additional services, including moving or storing extra goods (these conditions apply to such work).
1.2.8 We have to pay parking or other fees or charges in order to carry out services on Your behalf. For the purpose of this Agreement parking fines for illegal parking are not fees or charges and You are not responsible for paying them.
1.2.9 There are delays or events outside Our reasonable control which increase or extend the resources or time allowed to complete the agreed work.
1.2.10 You are in delay to collect or to accept delivery.
1.2.11 You are in delay to grant access for commencing of pack out.
1.2.12 We agree in writing to increase Our limit of liability set out in Clause 8.1 prior to the work commencing;
1.2.13 For air-freight shipments all charges are calculated on the basis of the IATA density standard of 167 kg per 1 cubic meter. If the load density is higher than this, You will be subsequently charged to reflect that difference.
1.2.14 For road and sea shipments all charges are calculated on the basis of density standard of 105 kg per 1 cubic meter. If the load density is higher than this, You will be subsequently charged to reflect that difference.
1.3 You agree to pay any reasonable charges arising from the above circumstances
1.4 If You have provided to Us the estimated volume of the removal and after the collection of the shipment, it is established that the actual volume exceeds the estimated, You agree to pay Your and/or any and all third party’s additional charges for origin and/or destination services and/or shipping that exceed the surveyed and/or quoted volume with more than 3% deviation. In this case:
1.4.1 You agree not to delay in any way the shipping and/or delivery;
1.4.2 You agree not to raise any claims for remedy and/or damages, and
1.4.3 You agree to promptly pay any additional charges incurred by Us and/or any and all third parties.
2 Work not included in the quotation
2.1 Unless agreed by us in writing, we will not:
2.1.1 Dismantle or assemble furniture of any kind
2.1.2 Disconnect, re-connect, dismantle or re-assemble appliances, fixtures, fittings or equipment.
2.1.3 Take up or lay fitted floor coverings.
2.1.4 Move items from a loft, unless properly lit and floored and safe access is provided.
2.1.5 Move or store any items excluded under Clause 4.
2.1.6 Dismantle or assemble garden furniture and equipment including, but not limited to: sheds, greenhouses, garden shelters, outdoor play equipment, and satellite dishes, or move paving slabs, planters and the like.
2.2 Our staff are not authorised or qualified to carry out such work. We recommend that a properly qualified person is separately employed by You to carry out these services.
3 Your responsibility
3.1. You agree to:
3.1.1 Declare to us, in writing, the value of the goods being removed and/or stored. If it is subsequently established that the value of the goods removed or stored is greater than the actual value you declare, you agree that our liability under clause 8.1 or 8.1.1 will be reduced to reflect the proportion that your declared value bears to their actual value.
3.1.2 Obtain at Your own expense, all documents, permits, permissions, licences, customs documents necessary for the removal to be completed.
3.1.3 Pay for any parking or meter suspension charges incurred by Us in carrying out the work.
3.1.4 Be present or represented throughout the collection and delivery of the removal.
3.1.5 Where We provide You with inventories, receipts, waybills, job sheets or other relevant documents You will ensure that they are signed by You or Your authorised representative as confirmation of collection or delivery of the Goods.
3.1.6 Take all reasonable steps to ensure that nothing that should be removed is left behind and nothing is taken away in error.
3.1.7 Arrange proper protection for goods left in unoccupied or unattended premises, or where other people such as (but not limited to) tenants or workmen are, or will be present.
3.1.8 Prepare adequately and stabilize all appliances or electronic equipment prior to their removal.
3.1.9 Empty, properly defrost and clean refrigerators and deep freezers. We are not responsible for the contents.
3.1.10 Ensure that all domestic and garden appliances, including but not limited to washing machines, dish washers, hose pipes, petrol lawn mowers are clean and dry and have no residual fluid left in them;
3.1.11 Provide Us with a correct and up to date contact address and telephone number during removal transit and/or storage of goods.
3.1.12 If the estimate of the volume of the shipment was not provided by You, but by a third person, it is Your obligation to verify the volume/weight of the shipment at the moment the shipment comes into Your hands or into the hands of Your agent. In case that there is a deviation in the volume/weight exceeding 3%, you agree to provide us with a written notice and subsequently agree with Us on additional charges not later than 24 hours after the shipment comes into Your hands or into the hands of Your agent. If You fail to inform Us and agree with Us on the additional charges for whatever reason, You are liable for all additional charges and/or damages for You or any third party.
3.2 We will not be liable for any loss or damage, costs or additional charges that may arise from failure to discharge these responsibilities.
4 Goods not to be submitted for removal or storage
4.1 Unless previously agreed in writing by a director or other authorised company representative, the following items must not be submitted for removal or storage and will under no circumstances be moved or stored by Us. The items listed under 4.1.1 below may present risks to health and safety and of fire. Items listed under 4.1.2 to 4.1.7 below carry other risks and You should make Your own arrangements for their transport and storage.
4.1.1 Prohibited or stolen goods, drugs, pornographic material, potentially dangerous, damaging or explosive items, including gas bottles, aerosols, paints, firearms and ammunition.
4.1.2 Identity documents, jewellery, watches, trinkets, precious stones or metals, money, deeds, securities, stamps, coins, or goods or collections of any similar kind.
4.1.3 Goods likely to encourage vermin or other pests or to cause infestation or contamination.
4.1.4 We shall notify you in writing as soon as practicable if any of the Goods, are in Our opinion hazardous to health, dirty or unhygienic or likely to attract vermin or pests and under what conditions we would be prepared to accept such Goods or whether we refuse to accept them. Should we refuse to accept the goods We will have no liability to You.
4.1.5 Perishable items and/or those requiring a controlled environment.
4.1.6 Any animals, birds, fish, reptiles or plants.
4.1.7 Goods which require special licence or government permission for export or import.
4.2 If You submit such goods without Our knowledge We will make them available for Your collection and if You do not collect them within a reasonable time We may apply for a court order to dispose of any such goods found in the consignment. You agree to pay Us any charges, expenses, damages, legal costs or penalties reasonably incurred by Us in disposing of the goods.
5 Ownership of the goods
5.1 By entering into this Agreement, you guarantee that:
5.1.1 The goods to be removed and/or stored are Your own property, or the goods are Your property free of any legal charge; or
5.1.2 You have the full authority of the owner or anyone having a legal interest in them to enter into this Agreement and You have made the owner fully aware of these terms and conditions prior to entering into this Agreement and that they have agreed to them.
5.1.3 If at any time following the implementation of this agreement to its termination another person has or obtains an interest in the goods You will advise Us of their name and address in writing immediately.
5.1.4 You will provide a full indemnity and pay Us in respect of any claim for damages and/or costs brought against Us if either statement made in 5.1.1 or 5.1.2 is untrue.
5.1.5 If You wish to transfer responsibility of this Agreement to a third party You will advise Us in writing giving Us their full name and address. We will issue a new agreement to them. Our Agreement with You will remain in force until We have received a signed agreement from the third party.
6 Charges if You postpone or cancel the removal
6.1 If You postpone or cancel this Agreement, We reserve the right to charge you a reasonable postponement or cancellation fee according to how much notice is given as set out below at 6.1.1 – 6.1.4. “Working days” refer to the normal working week of Monday to Friday and excludes weekends and Public Holidays.
6.1.1 More than 10 working days before the removal was due to start: No charge.
6.1.2 Between 5 and 10 working days inclusive before the removal was due to start: not more than 30% of the removal charge.
6.1.3 Less than 5 working days before the removal was due to start: not more than 60% of the removal charge.
6.1.4 On the day the work starts or at any time after the work commences up to 100% of Our charges.
7.1 Unless otherwise agreed by Us in writing, payment is required in full by cleared funds in advance of the removal or storage period. In default of such payment We reserve the right to refuse to commence removal or storage until such payment is received.
7.2. Members of FIDI, HHGFAA, BAR, FEDEMAC are entitled to use 45 days credit time from the day of receiving electronic copy of our invoice.
7.3 In respect of all sums which are overdue to us, We will charge interest on a daily basis calculated at 10% per annum above the prevailing base rate for the time being of the Central Bank of the Europan Union.
7.4 You are required to pay the removal charges in cash or by bank transfer. Under no circumstances You may withhold or off-set any part of the agreed price. We reserve the right not only to terminate this contract, if payment is not received before the removal date (unless agreed otherwise in writing) but also not to carry out any of the services quoted for. Payment for the move and any insurance purchased cannot be withheld due to an insurance or any other claim.
8 Our liability for loss or damage
8.1 We do not know the value of Your goods therefore We limit Our liability to a fixed limit per item. The amount of liability We accept under this agreement is reflected in Our charges for the work. If You wish Us to increase Our limit of liability per item You agree to pay a higher price for the work as stated in Condition 1.2.12 (Our Quotation). Unless otherwise agreed in writing if we are negligent or in breach of contract We will pay You up to EUR 40 for each item which is lost or damaged as a direct result of any negligence or breach of contract on Our part to cover the cost of repairing or replacing that item.
8.1.1 Subject to Our having received Your itemised valued inventory (see 3.1.1) within a reasonable period prior to the commencement of work we may agree to increase our liability, for an additional charge. We will not unreasonably withhold consent to such a request. This is not insurance cover and your attention is drawn to the Insurance Option in Clause 12.
8.2 For goods destined to, or received from a place outside the country of our registered office
8.2.1 We will only accept liability for loss or damage
(a) arising from Our negligence or breach of contract whilst the goods are in Our physical possession, or
(b) whilst the goods are in the possession of others if the loss or damage is established to have been caused by Our failure to pack the goods to a reasonable standard where We have been contracted to pack the goods that are subject to the claim. In either circumstance clause 8.1.1 above will apply.
8.2.2 Where We engage an international transport operator, shipping company or airline to convey Your goods to the place, port or airport of destination, We do so on Your behalf and subject to the terms and conditions set out by that carrier.
8.2.3 If the carrying vessel/conveyance, should for reasons beyond the carrier’s control, fail to deliver the goods, or route them to a place other than the original destination, You may have limited recourse against the carrier depending upon the carriers particular terms and conditions of carriage, and You may be liable for General Average contribution (e.g. the costs incurred to preserve the vessel/conveyance and cargo) and salvage charges, or the additional cost of onward transmission to the place, port or airport of destination. These are insurable risks and it is Your responsibility to arrange adequate marine/transit insurance cover.
8.2.4 We do not accept liability for goods confiscated, seized, removed or damaged by Customs Authorities or other Government Agencies unless such confiscation, seizure, removal or damage arose directly as a result of Our negligence or breach of contract.
8.3 For the purposes of this Agreement an item is defined as:
8.3.1 The entire contents of a box, parcel, package, carton, or similar container;
8.3.2 Any other object or thing that is moved, handled or stored by us.
9 Damage to premises or property other than goods
9.1 Because third party contractors or others are frequently present at the time of collection or delivery it is not always possible to establish who was responsible for loss or damage. therefore Our liability is limited as follows:
9.1.1 If we cause loss or damage to premises or property other than goods for removal as a result of our negligence or breach of contract, our liability shall be limited to making good the damaged area only, but not more than EUR 250.
9.1.2 If We cause damage as a result of moving goods under Your express instruction, against our advice, and where moving the goods in the manner instructed is likely to cause damage, We shall not be liable.
9.1.3 If We are responsible for causing damage to Your premises or to property other than goods submitted for removal and/or storage, You must note this on the worksheet or delivery receipt as soon as practically possible after the damage occurs or is discovered or in any event within a reasonable time. This is fundamental to the Agreement.
10 Exclusions of liability
10.1 We shall not be liable for loss or damage caused by fire or explosion. It is Your responsibility to insure Your Goods against fire or explosion. If You ask Us in writing to arrange fire insurance cover for You We will, provided You declare the full replacement value of Your Goods and pay the premium in advance.
10.2 We shall not be liable for delays or failures to provide the services under this Agreement as a result of war, invasion, acts of foreign enemies, hostilities (whether war is declared or not), civil war, terrorism, rebellion and/or military coup, Act of God, adverse weather, third party industrial action, re-scheduled sailing, departure or arrival times, port congestion, or other such events outside our reasonable control.
10.3 Other than as a result of Our negligence or breach of contract We will not be liable for any loss, damage or failure to produce the goods as a result of:
10.3.1 Normal wear and tear, natural or gradual deterioration, leakage or evaporation or from perishable or unstable goods. This includes goods left within furniture or appliances.
10.3.2 Moth or vermin or similar infestation.
10.3.3 Cleaning, repairing or restoring unless We arranged for the work to be carried out.
10.3.4 Changes caused by atmospheric conditions such as dampness, mould, mildew, rusting, tarnishing, corrosion, or gradual deterioration unless directly linked to ingress of water.
10.3.5 For any goods in wardrobes, drawers or appliances, or in a package, bundle, carton, case or other container not both packed and unpacked by Us.
10.3.6 For electrical or mechanical derangement to any appliance, instrument, clock, computer or other equipment unless there is evidence of related external damage.
10.3.7 For any goods which have a pre-existing defect or are inherently defective.
10.3.8 For perishable items and/or those requiring a controlled environment.
10.3.9 For items referred to in Clause 4.
10.4 No employee of Ours shall be separately liable to you for any loss, damage, misdelivery, errors or omissions under the terms of this Agreement.
10.5 Where goods are handed out from store Our liability will cease upon handing over the goods to You or Your authorised representative (see Clause 11.1 below).
10.6 We will not be liable for any loss or damage caused by Us or Our employees or agents in circumstances where:
(a) there is no breach of this Agreement by Us or by any of Our employees or agents
(b) such loss or damage is not a reasonably foreseeable result of any such breach.
11 Time limit for claims
11.1 If You or Your authorised representative collect the goods, We must be notified in writing of any loss or damage at the time the goods are handed to You or Your agent or as soon as practically possible, but in any case not more than 72 hours.
11.2 For goods which We deliver, You must advise us in writing of any loss and damage
within 72 hours of delivery by Us. We may agree to extend this time limit upon receipt of Your written request provided such request is received within 72 hours of delivery. Consent to such a request will not be unreasonably withheld.
12 Insurance Option
This condition applies if You have decided to accept the Insurance Option. Details of the cover are set out in the Insurance Terms provided to You.
12.1 Upon Your request, we shall take out and maintain a contract of insurance with an insurer of our choosing, unless otherwise stipulated with You in writing, in accordance with the Insurance Terms of that insurer. The risks covered by the insurance policy and the exclusions therein are to be listed separately and are to become a fundamental part of the final agreement between You and Us. In case of damage or loss of the goods, which is to be covered by the insurance policy, we shall undertake all necessary measures to preserve any and all of your claims arising out of the insurance contract in favour of the owner of the goods. The basis of settlement between You and the insurer shall be the replacement value of the goods taking into account the value of the goods stated by You when You entered into this agreement.
12.2 In the event of a claim the following provisions shall apply:
We shall notify the insurer within 7 days of receipt from You of the form attached to the Summary of Terms. For the purposes of processing any claim You must provide Us, the insurer or any agent appointed by the insurer (to investigate Your claim) with such information as may reasonably be required to assist with enquiries relating to the claim. We will also provide to You, the insurer, or any agent appointed by the insurer (to investigate the claim), with such information and assistance in relation to the claim as may reasonably be required. While we will, notify claims to the insurer, we are not under any circumstances obliged to start or threaten to start any legal proceedings in relation to any such claim, unless specifically agreed with you in writing.
12.3 When an insurance claim has been made and insurers have agreed to settle the claim, We shall pay or arrange for payment to be made direct to You any settlement agreed with insurers after deduction of any outstanding sums due to Us from You. For the avoidance of doubt, You agree that our liability to You in respect of any claim shall be limited to the sums, which We are able to recover from insurers under such insurance cover and We shall have no further liability to You in respect of Your claim.
12.4 We are not qualified or authorised to give You any advice concerning this insurance cover and We make no representations and give no warranties as to whether it meets Your particular demands or needs. It is Your responsibility to make your own judgment as to whether such insurance meets Your own requirements. We will not be liable for any loss or damage costs or expenses You incur if the insurance does not meet Your requirements.
12.5 Nothing in this Condition 12 shall make us Your agent.
13 Delays in transit
13.1 Other than by reason of Our negligence or breach of contract, We will not be liable for delays in transit.
13.2 If through no fault of ours We are unable to deliver Your goods, We will take them into store. The Agreement will then be fulfilled and any additional service(s), including storage and delivery, will be at Your expense.
13.3 Any transit times quoted by Us are estimated and based upon information known to Us at the time. Transit times may vary due to a number of factors outside Our control including but not limited to changes in sailing or departure dates made by the freight/shipping company, changes in the routes used by the freight/shipping company and port congestion. We will advise You of any material changes to the transit times as soon as We become aware. We will not be liable for any loss or damage or additional costs incurred by You as a result of delays in transit time.
14 Our Right to Hold the Goods (lien)
“Lien” is the legal right of the remover to hold goods until the customer has paid all outstanding charges.
We shall have a right to withhold and ultimately dispose of some or all of the goods that we handle for You if You fail to pay the charges and any other payments due under this or any other Agreement. (See also Clause 22). These include any charges that We have paid out on Your behalf. While We hold the goods You will be liable to pay all storage charges and other costs (including legal costs) reasonably incurred by Us in recovering Our charges and applying Our right of lien. These terms and conditions shall continue to apply.
All disputes, arising out of or in connection with this contract, including those arising out of or concerning its interpretation, invalidity, performance or termination, as well as the disputes for filling gaps in this contract or its adaptation to newly established facts, shall be referred for resolution to the Court of Arbitration of the Chamber of Commerce and Industry of the respective country of our registered office you have signed contract with .
16 Our right to sub-contract the work
16.1 We reserve the right to sub-contract some or all of the work.
16.2 If We sub-contract, then these conditions will still apply.
17 Route and method
17.1 We have the right to choose the method and route by which to carry out the work.
17.2 Unless it has been specifically agreed otherwise in writing in our Quotation, other
space/volume/capacity on Our vehicles and/or the container may be utilised for
consignments of other customers.
18 Advice and information for International Removals
We will use Our reasonable endeavours to provide You with up to date information to assist You with the import/export of Your goods. Information on such matters as national or regional laws and regulations which are subject to change and interpretation at any time is provided in good faith and is based upon existing known circumstances. It is Your responsibility to seek appropriate advice to verify the accuracy of any information provided.
19 Applicable law
Any dispute between us will be governed by the substantive law of the country of registration of our respective country office you have signed contract with.
20 Your forwarding address
20.1 If You instruct Us to store Your goods, You must provide a correct and up to date address and telephone number and notify Us if it changes. All correspondence and notices will be considered to have been received by You seven days after sending it by first class post to Your last address recorded by Us.
20.2 If You do not provide an address or respond to Our correspondence or notices, We may publish such notices in a public newspaper in the area to or from which the goods were removed. Such notice will be considered to have been received by You seven days after the publication date of the newspaper. Note: If We are unable to contact you, We will charge you any costs incurred in establishing Your whereabouts.
21 List of goods (inventory) or receipt
Where we produce a list of Your goods (inventory) or a receipt and send it to You, it will be accepted as accurate unless You write to us within 3 days of the date of our sending, or within a reasonable period agreed between us in writing, notifying Us of any errors or omissions.
22 Revision of storage charges
We review our storage charges periodically. You will be given 30 days’ notice in writing of any increases.
23. Non-payment clause
On giving 30 days notice We are entitled to require from You to move the goods out and take them into your possession and respectively pay all money due to Us. If You fail to pay all outstanding debts due, We have the right to sell or dispose of some or all of the goods without further notice. The cost of the sale or disposal will be charged to the owner. The moving company will withhold all money due by the owner and return the outstanding difference without any interest rate.
24. Our right to Sell or dispose of the Goods
If payment of Our charges relating to Your goods is in arrears, and on giving You three months’ notice, We are entitled to require You to remove Your goods from Our custody and pay all money due to Us. If You fail to pay all outstanding amounts due to Us, We may sell or dispose of some or all of the goods without further notice. The cost of the sale or disposal will be charged to You. The net proceeds will be credited to Your account and any eventual surplus will be paid to
You without interest. If the full amount due is not received, We may seek to recover the balance from You.
25. Claims against Us
Where claims are made by third parties (persons other than You). In respect of the goods or the service You will be liable to pay and indemnify Us against any charges, expenses, damages or penalties claimed from Us, unless you can prove that we were negligent or in breach of contract.
If payments are up to date, We will not end this contract except by giving You three months’ notice in writing. If You wish to terminate Your storage contract, You must give us at least 10 working days’ notice (working days are defined in Clause 6 above). If We can release the goods earlier, We will do so, provided that your account is paid up to date. Charges for storage are payable to the date when the notice should have taken effect.
27 Privacy (applicable to shipments from and to the United States)
We strongly recommend you to safeguard your identity – Under current U.S. law, third-party companies can access and examine vessel manifests and summary statistical reports of imports and exports, including household goods shipments. This information includes data elements such as your name, your address, passport number, and the name and address to which the shipment is consigned. These third-party companies can copy this information for publication and disseminate to entities that have purchased their services. Because of the potential threat of identity theft, this policy has obviously prompted complaints regarding privacy issues and US Customs and Border Control has facilitated a method where an individual can request confidential treatment for your shipment. Unfortunately this must be done on an individual basis. You can request confidentiality on your shipment by completing the form on the following website: http://www.cbp.gov/xp/cgov/trade/automated/automated_systems/ams/vessel_manifest_confid_form.xml
The data required for input into the form is largely self-explanatory but the following guidance will assist you further. You should use your full name as listed in your passport for the first line and then add any variations of your name in the last box. In response to the question on the “Requestor Role” you should use “consignee” in the drop down box if you are moving to the United States and “U.S. Shipper” if you are moving from the United States. You should use the term “1st Party” in the next box. In the Type of Confidentiality box we recommend you always use “Both Inward & Outward (import & export)” to cover all circumstances. Finally you should check off the circle in front of “Individual Importing Personal Effects or Household Goods”. When all lines are completed you should click on the submit button.