Here are some tips on how to prepare your office for the move:
The mover cannot be responsible for your staff’s possessions, such us photo’s, plants, and other items that they keep on their desk or in drawers. For your own protection, we suggest you move these items privately. You can always ask the moving company for advice on how to pack those items, or purchase any special containers.
Empty desks before the move and pack all contents in boxes. Loose materials and small items such as current working papers, letter trays, books and other desk items should be sealed in plastic bags or envelopes and then put in boxes with other items.
Do not empty the filing cabinets but files should be locked prior to moving. Ensure that they are locked or securely fastened with tapes or strings.
If security regulations require escorts, make special arrangements with your moving company prior to the move.
You should throw away as much garbage as possible before the actual moving day. It is possible to get permission from the city to have industrial size dumpsters placed in front of the building if you have an excess amount of garbage to throw away. The moving company may be in position to make the arrangements for bringing the dumpsters. Remember, the more you throw away, the less you have to pack and move with you. Make sure that nothing important gets thrown away.
It is recommended to carefully understand the building access at both locations (stairs, freight elevators, loading docks) and parking issues prior to the move to avoid last moment surprises at the time of collection and delivery. Elevators should be in working order and large enough to move the furniture.
If there are no elevators, be sure to inform the moving company so they can make the required arrangements (e.g. use of an external lift or cranes).
Moving Electrical Equipment
Photocopy Machines: Remove all fluids from the photocopy machines. Contact the supplier and check if the machines need to be moved in some special way or if supplier should undertake the move of the item
Computers: Disconnect and dismantle computers properly. An IT specialist should monitor this procedure and assist accordingly with the process of disassembling and later reassembling the equipment
Vending Machines: Remove all items from the vending machines if any. Contact the supplier if special arrangements are required
Water Dispensers: Empty water from any water dispensers. Contact the supplier if special arrangements are required
Rented Equipment: If you have any items or equipment that is rented you must notify your rental company before the day of the move
Internet Connection and Telephone Lines
Ensure that your Internet connection is ready to go and that the phones and fax machines are working.